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COMET Operations

Tools for the day-to-day operation of organizations.

As the COMET System evolved, the imperative to support "dosage" and attendance resulted in a rich set of capabilities to operate a child-focused organization, including tracking and reporting on membership, programs, classes and activities, and their associated outcomes.

COMET Outcomes

All Included Functionality

- Roster

- Data Collection

- Frequencies

- Reporting

- Web-based


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Attendance

Recording

- Record present/absent and duration attendance custom fit to each program or class


Management

- Set scope for each program and class

- Migrate rosters to future years

- Attendance notifications


Reporting

- Full suite of reports for attendance data 

- Longitudinal data collection

Safe & Secure

Confidently run the internal, data-driven operations of you organization.

Optional Functionality
Service Management
COMET Instruments
Member Management
Staff/Volunteer Management
Consent Management
Immunization Management
Communication Management
Service Management

Service and case management features are designed to track services provided on an individual basis such as mentoring, tutoring or family support services (translation, legal support, food, etc.). First, users configure the services that will be recorded and which information is relevant for each service type. Then, services are recorded according to their specific configuration. Service records can be closed immediately (service rendered), left open (service in progress) or referred. Extensive reporting allows for measuring counts, dosage and costs. 

One-on-one needs: Students or members with special needs sometimes receive support and services from child professionals and staff on a one-on-one basis. This module helps administrative personnel to track the activity around these specialized services, specifically the amount of service delivered for evaluation, billing and payroll purposes.
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COMET Instruments

COMET Instruments gives users access to a library of questionnaires, surveys, and assessments for child professionals, and allows users to create, edit, and publish custom instruments and assessments as needed. This product also has a mobile version that enables users to add children to the system in the field. It is currently available in the Apple App Store and Google Play Store. 

Member Management

Membership offerings can be simple, with manual entry of membership dates, or automatic, managed by offerings.  Example offerings are annual memberships, summer programs and specific classes.  You can set up programs, activities and classes, as well as associated discounts for specific account types.  Offerings can also be for miscellaneous charges and merchandise.


Anything that has a fee associated to it can be tracked within COMET including: memberships, summer camps, special events, merchandise, and replacing lost ID cards. You can define the amount, split billings for subsidized charges, apply discounts, record payments received as cash, checks or charge, create family accounts, track transactions within pre-defined General Ledger Accounts, show account history, print receipts and create bank deposit statements. All this information is automatically tied to the participant's record without any merge/reconciliation process.​​​ Track basic data related to:

      • View account balances
      • Print receipts
      • View statements and audit trails

Staff/Volunteer Management

With COMET you can track time spent for volunteers and hourly paid staff. In addition, a "time-sheet" module allows staff to record their hours by day and activity on a weekly basis. Use this module to track staff and volunteer hours to facilitate payroll processing and volunteer tracking. A COMET template is available to create barcode IDs in two different formats (wearable badge and keychain tag). Included can be the person’s name, organization logo, site location, their individual barcode and picture. No special printer is required and additional customization of the ID card template is possible through COMET.​

Consent Management

Does your organization need to manage parental consents for specific activities, actions or gathering information? (sports, accessing the Internet, emergencies, allowing the child to walk out of the facility, accessing school records, etc.) With COMET, users can configure the information managed with each type of consent (valid until date, signed by, witness, scanned paper copies). These consents can be recorded for each child and our reports allow users to identify which consents are still valid, reprint the scanned documents and more. Customize the consents you need to track and use advanced features to monitor expirations and ensure full compliance with parental requests. 

Immunization Management

An important additional capability was developed to manage immunization information.  

The immunization module allows an organization to define the types of immunizations they wish to track, and then enter and track the details of these immunizations, including support for reporting, alerts and reminders. 

Communication Management

Have COMET serve as your organization's communications hub for emergencies, alerts, announcements, and updates. Supported technologies include email, text, phone, and even fax. The communications module can also support your accident/incident communication needs.

COMET works with educators, parents, program providers, policy makers, and researchers to support informed decision-making, raise organizational quality and improve outcomes for kids.


Early Education & Child Care
Funding Agencies & Foundations
Health & Human Services
OST Organizations
Schools & Primary Project
Early Education & Child Care
Early Education & Child Care
Call For Details
View Case Study
How will you provide the highest quality education to young children? ... 
USE DATA TO TRACK & UNDERSTAND CHILDREN'S DEVELOPMENTAL PROGRESS
♦ Enforce consistent scheduling and service provision
♦ Support staff professional development and quality practices
♦ Improve parent engagement
♦ Have meaningful outcome data at all levels: child, classroom, programs, organizations, and communities


Early childhood education can produce significant gains in a child’s learning and development, and early childhood education professionals are committed to providing high-quality activities and experiences to support this vital mission. Early childhood education may consist of any number of activities and experiences designed to aid in the cognitive and social development of preschoolers before they enter elementary school. As understanding on what qualifies as "care" vs. "education," and determining which programs are high quality, the need for data management is now foundational to support best practices in early education.


COMET's program attendance, service management, pre-post assessment, and communication module can be used in combination to support a high-quality early childhood education practice. With screening, normed assessments, pre-post reports, and progress monitoring, our complete web-based database system is HIPAA & FERPA compliant and supports longitudinal analysis. Use our class, program, and activity groupings to maintain a balance between individual, small group, and large group activities, and to maintain a balanced schedule that does not overly tire the children. Support scheduled communication between teachers/staff and parents/caregivers. Record, check, and communicate on children’s progress more frequently.


EARLY EDUCATION & CHILDCARE PROGRAMS
♦ may be center-based, home-based, or in a public school
♦ may be offered part-day, full-day or year-round schedule
♦ may be operated privately, by a school district, by a community-based organization (CBO) or through a federally funded program like Head Start

♦ include preschool for three-, four-, or five-year-olds provided in childcare, daycare ad nursery school settings, as well as more conventional preschool or pre-kindergarten classrooms

Funding Agencies & Foundations
Funding Agencies & Foundations
Call For Details
View Case Study

Are you looking to maximize your impact? ... 

USE DATA TO TRACK & UNDERSTAND IF YOUR FUNDING IS EFFECTIVE & MEETING YOUR GOALS 

Develop consistent data collection practices across organizations

♦ Support staff professional development and quality practices

♦ Improve community collaboration and engagement

♦ Have meaningful outcome data at all levels: child, programs, organizations, and communities


Do you want to be more involved with data collection and reporting done by your grantees? The COMET team understands the demands on agencies to report to their funders, and we also understand the need for funders to track where their dollars are going. COMET offers a way to standardize and consolidate data from multiple sources.


Using COMET, you have access to provider data in real-time. Don't wait until the end of a program cycle to learn what is working and what is not. Get involved mid-program to support providers and improve outcomes. The COMET reporting modules make it easy for you to produce the data your community needs. Make informed choices when it comes to fund allocation and go further, providing high-quality services to those in need.


WITH COMET, YOU CAN: 

♦ Implement evaluation strategies to understand a program's effectiveness

♦ Consult with Children's Institute's trained research staff in outlining and implementing your plan

♦ Improve outcomes for children by tracking their progress, on an individual level, across multiple domains

♦ Report at all levels to evaluate effectiveness and improve outcomes

Health & Human Services
Health & Human Services
Experiencing data management challenges in your efforts to help children & families? ... 

QUICKLY IMPLEMENT NEW WAYS TO AUTOMATE & TRACK SERVICES 

Access a complete child history including specific services provided
♦ Full-circle follow-up: track if a child received services; if not, why; know if services are effective
♦ Have meaningful outcome data; know what works and what doesn't
♦ Support whole-child health


Both health and human services organizations are dedicated to helping people live healthy, full lives. Whether you deliver therapeutic services to young children, teens, the elderly, the disabled, or the general population, COMET can support your work, including in-home visitation settings. Our customers have utilized our complete web-based data management system to deliver high-quality services, track progress, report on their activities to regulatory agencies, state and federal funders, and more. This includes integration with school district and other community organizations to reduce duplication of data collection efforts and increase data quality. COMET is reliable and secure to help you maintain strict data confidentiality. Track attendance for group and one-to-one services, conduct pre/post-tests to evaluate the progress and outcomes of your program, leverage service management and case management features for referrals and follow-up, and provide reports with audit capabilities and electronic signature.

Call For Details
View Case Study
OST Organizations
OST Organization
Call For Details
View Case Study
Boys & Girls Clubs Partner Logo
How will your organization succeed? ... 

USE DATA TO CREATE MORE COMPELLING STORIES & DRIVE DECISION-MAKING 

Communicate your impact

♦ Have meaningful outcome data on programs and activities

♦ Gather, manage, understand, and communicate

♦ Improve probability of academic success


We know that a lot of responsibilities come with caring for children in an out-of-school time setting. With COMET, a complete web-based data management system, you can operate your organization and track all the data you need - related to pick-up/drop-off permissions, programs, staff hours, professional development, and more. COMET is reliable and secure to help you maintain strict data confidentiality. With a data collection process in place, take your work further, and track outcomes for children in your care with COMET assessment tools. We offer our users an efficient way to screen, monitor, and evaluate children served. Included are "instruments" - measurement tools to screen, assess, test, and survey - critical to an organization that uses information and evidence to drive decisions.


OUT-OF-SCHOOL TIME (OST) ORGANIZATIONS

♦ encompass a variety of programs for children and youth, with supervised activities designed to encourage learning and development outside of the typical school day

♦ include afterschool programs, programs offered before the school day, and summer learning programs

♦ may occur on school days and when school is not in session (weekends, holidays summer breaks...)

♦ may serve any age range in a safe, structured and supportive environment

♦ can be precisely focused such as educational outcomes, psychological well-being, and social competence, financial literacy (Junior Achievement or "JA") and many others

♦ may identify as a "club," such as Boys & Girls Clubs (BGC) or as a "team" perhaps with a fitness and health focus

♦ may be offered in school-, faith-, and community-based settings (community-based organizations or CBOs)


BOYS & GIRLS CLUB (BGC) SPECIFIC FUNCTIONALITY 

COMET has been adopted by approximately 100 Boys & Girls Club organizations, at over 400 sites, across 28 states!

♦ NYOI Requirements: As an approved vendor with the National Youth Outcomes Initiative, COMET automatically sends the required data to BGCA National.

♦ Support for Annual Report: Each year, we update reporting to support the latest requirements from BGCA national, streamlining your annual report efforts.

♦ BGCA Programs: COMET comes pre-loaded with BGCA programs, making it easy to set up your offerings and measure results.

Schools & Primary Project
Call For Details
View Case Study
Is your Student Information System (SIS) limited in assessment features? 

USE COMET WITH YOUR SIS TO TRACK PROGRESS IN SOCIAL-EMOTIONAL LEARNING & OTHER NON-ACADEMIC ASSESSMENTS.

SEL screening and assessments

♦ Integrate with other community organizations

♦ Understand if a program or intervention had an impact

♦ Primary Project from Children's Institute - real-time data and results


Utilize COMET, a complete web-based data management system, in your public school, private or charter school or district for screening, Response to Intervention (RTI), and program evaluation. Tracking these types of "non-routine" data can be a challenge, but COMET offers a solution. Performing assessments on the COMET system will help teachers and staff make informed decisions and improve the understanding of needs and competencies. Use our Service and Case Management features to track one-on-one services. With data, you can make a difference, one student at a time.


Schools and districts collect a lot of non-routine data and often have no way to track that valuable information other than paper. But, paper-based tools have their limits and offer few ways to make that data actionable. The COMET assessment and survey tools are available to help you understand the impact of the programs and services you provide to support students. You can track pre and post scores on program assessments, perform universal screening to identify needs, and more using tools available on COMET, or add new ones. Collect non-routine data with COMET!


PRIMARY PROJECT FROM CHILDREN'S INSTITUTE

Primary Project is a national evidence-based program that helps children in Pre-K through third grade adjust to school, gain confidence, social skills, and focus on learning. Begun in 1957, Primary Project is the foundational program of Children’s Institute. Schools that implement Primary Project use COMET to screen children in the early grades and identify those who may benefit from the program; they then complete pre-post assessments on COMET to monitor progress and report on results. Having the assessment tools available online, as opposed to paper, has increased response rates up to 98% and reduced turn-out time for results from weeks to instantly!